EPA Privacy Statement
Exam Preparation Academy (“EPA” or the “Training Unit”) is committed to safeguarding the privacy of personal data in compliance with the law, as well as EPA policy. This privacy statement outlines the collection, use and disclosure of information provided to the Training Unit through EPA’s website (“Site”) or other means, such as submission by students, applicants or alumni. Your use of this Site is subject to all applicable laws, as well as general EPA policies.
EPA Home Page Information Collected
The Site collects two general types of information: (a) information you voluntarily provide to the Training Unit, which may include personal information (such as your name, address, e-mail address, etc.), and (b) information that is collected automatically when you visit this Site through cookies, third-party tracking technologies and server logs.
Information Voluntarily Provided by You Through the Site
This Site will only collect personal information that you knowingly and voluntarily provide by, for example, responding to surveys, completing membership forms, sending e-mails, etc. The information collected by the Site is subject to EPA’s Institutional Data Policy. Generally, it is this Site’s practice to use personal information only for the purposes for which it was requested and any additional uses specifically stated on the Site. However, information collected through this Site may be subject to the Training Unit’s obligation to respond to subpoenas, court orders, discovery requests and requests for public records under the Freedom of Information Act.
The Training Unit may also access or permit access to information collected through this Site in accordance with and subject to the limitations of the Training Unit’s Acceptable Use Policy for EPA Technology Resources.
Although this Site has security measures in place to protect personal information provided to us by users, users should also take steps to protect personal information by, for example, closing all web browsers after using the Site. Information disclosed in chat rooms, news groups, forums, message boards and similar contexts may become public. Users should therefore exercise caution before disclosing personal information in such contexts.
The Site complies with the Payment Card Industry Data Security Standard. When you engage in financial transactions at our Site, you may be asked for a credit card number. Unless otherwise noted on the Site, credit card transactions are encrypted and the server that processes your credit card information is secure. Such information may also be saved in an encrypted format or in internal systems that are protected by a firewall system.
Information the Site Collects Automatically
You have the option of disabling or not accepting cookies by changing the preferences on your browser. If you opt to disable cookies, you will still be able to use certain sections of our Site. However, you will not be able to use any parts of this Site that require a login.
Third-party Tracking Technology
This Site uses Google Tag Manager, Google Analytics, the Google Search API, Google custom search, the Google Maps API, Urchin and third-party advertising retargeting platforms.
This Site uses a tracking technology called Google Analytics to obtain Site usage information, such as users’ Internet Protocol (IP) addresses, Internet domain and host names, browser software and the date and time that the Site is visited, which may be considered personal data in some jurisdictions. Data from Google Analytics allows us to monitor the use of this Site, understand how users find our Site and improve the Site’s function and content.
Site usage data collected through Google Analytics is not shared with other Google products and tools. Our use of Google Analytics is in compliance with Google’s Terms of Service and the Training Unit Access to Student Information Guidelines. Google provides more information about Google’s privacy practices and information on how to opt out of Google Analytics tracking of your web browsing.
This Site uses Google custom search.
Our web servers routinely generate logs that contain the following types of information each time the Site is used:
- The date, time and length of your visit.
- The path taken through our Site and the browser being used.
- The list of files downloaded and the amount of time spent viewing video or audio files.
- The IP Address of the computer accessing our Site.
- Any errors encountered.
This information is used primarily to monitor the functioning and integrity of the Site and other EPA websites.
Updating Personal Information
You may correct, update or remove the personal information provided to EPA through the use of the Site. In particular:
- Student and alumni contact information listed in the people directory - to change personal information in the student and alumni people directory, email email@example.com
- Faculty, staff and retiree contact information listed in the people directory – to change personal information in the faculty, staff and retiree people directory, email firstname.lastname@example.org
This Site may contain links to other sites. Please be aware that the Training Unit does not control or claim any responsibility for the privacy practices or content of other sites linked through the Site. Please read the privacy statements of each website you visit.
When you submit information to EPA, or you use this Site and other services, you consent to the collection, use and disclosure of that information as described in this Privacy Statement. Please note that other EPA sites may adopt different privacy practices as their specific needs require.
Information Submitted to EPA
EPA Use of Personal Information
EPA collects and processes personal information (including certain Sensitive Information, as defined in the European Union’s General Data Protection Regulation) that is submitted to EPA from individuals who are, for example, applying for admission to the Training Unit, enrolled in the Training Unit, employed with the Training Unit, or are alumni of the Training Unit. EPA processes such personal information as necessary in the exercise of the Training Unit’s legitimate interests, functions and responsibilities as a private institution. Personal information submitted to EPA is subject to EPA’s Institutional Data Policy.
EPA may use information (including certain Sensitive Information, as defined in the European Union’s General Data Protection Regulation) collected from students, alumni, faculty, staff and prospective employees to register and enroll persons in the Training Unit, manage student and employee accounts, provide academic advising, deliver education and testing programs, analyze and improve education programs, outreach, make regulatory reports, comply with accreditation requirements and other related EPA processes and functions. EPA may also use information to conduct general demographic and statistical research to improve the Training Unit’s programs.
EPA may share information (including certain Sensitive Information, as defined in the European Union’s General Data Protection Regulation) with third parties who have entered into contracts with the Training Unit to perform functions on behalf of the Training Unit, subject to the obligation of confidentiality and safeguarding from unauthorized disclosure.
Retention of Your Information
Your information will be retained by EPA in accordance with applicable laws and the retention periods in the Training Unit’s record retention schedules.
Rights for Data Subjects in the European Union
If you provide information directly to EPA from a location in the European Union, you consent to the transfer of your personal information outside the European Union to the United States and elsewhere.
To the extent applicable, the European Union’s General Data Protection Regulation (GDPR) grants data subjects in the European Union the right, in certain circumstances, to request access to, a copy of, rectification, restriction in the use of or erasure of your information. Your requests pursuant to the GDPR will be subject to the retention periods of applicable laws. The GDPR provides further information about your rights. You also have the right to lodge complaints with your national or regional data protection authority. If you are inclined to exercise rights under the GDPR, please contact the Training Unit with which you are interacting.
EPA uses appropriate technical and organizational security measures to protect your information when you transmit it to the Training Unit and when the Training Unit stores it on its information technology systems.
Changes to Privacy Statement
EPA may update or change this policy at any time. Your continued use of the Training Unit’s website and any third-party applications after any such changes indicates your acceptance of these changes.
Questions and feedback
Your questions, comments and concerns are always welcome. Please send us your feedback regarding the privacy statement or any other issues at: https://epa.globalhrd.net/contact_us.
This policy was last updated October 2022.